Introduction
According to LHDN e-Invoice specific guidelines, you, as a buyer, are required to issue a self-billed e-Invoice in certain scenarios. Please refer to the LHDN e-Invoice specific guidelines for further details. This guide will walk you through the process of creating a self-billed e-Invoice in AutoCount Cloud Accounting.
Quick Copy function to generate self-billed
With the quick copy function, you can easily generate a self-billed e-Invoice by copying from Purchase Invoices, Payment Vouchers, or Journal Entries.
Copy from Purchase Invoice to generate self-billed Invoice
Let’s take the example of one self-billed scenario: importing goods from foreign suppliers.
1. Before generating a self-billed Invoice, please ensure that your foreign supplier account has mapped with the tax entity accordingly.
2. Go to ‘Purchase Invoice’ under ‘Purchase’ to create your Purchase Invoice as usual.
Refer to How to create Purchase Invoice
3. Click ‘Self-Billed Document’ under ‘Malaysia e-Invoice’ then click the drop down button. In this example, please choose ‘Purchase Invoice’.
4. Click to select the Purchase Invoice you wish to copy and click ‘Copy’ button.
5. The information you created in Purchase Invoice will be automatically copied to this Self-Billed Invoice.
6. According to the LHDN e-Invoice guidelines, there are four types of Self-Billed e-Invoices: Self-Billed Invoice, Self-Billed Credit Note, Self-Billed Debit Note, and Self-Billed Refund Note. In this example, since it is copied from a Purchase Invoice, the system will automatically select ‘Self-Billed Invoice.’
7. You can click on the ‘Source Document’ to view the document you copied from. In this example, it will be the ‘Purchase Invoice’ you copied from.
8. Click on the ‘Document Info’ to insert the additional mandatory field to be included in the Annexure to the e-Invoice. It is applicable to import and export of goods.
9. You may also click on ‘Supplier Info’ to double-check the supplier’s information. This information is automatically copied from the supplier’s Tax Entity. In this example, since the goods are imported from a foreign supplier, the system automatically inserts the foreign supplier's TIN as ‘EI00000000030’.
If you need to amend any information in this Self-Billed document, you can do so directly in the ‘Supplier Info’ section.
10. You may click on the ‘Frequency of Billing’ dropdown button to select the frequency of billing accordingly.
11. Click on the dropdown button for ‘Classification’ to select the appropriate Classification Code. In this example, since it is about imported goods, please select the Classification Code ‘034 Self-billed – Importation of goods’.
12. For users with approval workflow enabled, there are two options:
a. Click the ‘Save’ button to save the invoice as a draft, allowing you to double-check the details before submitting for approval.
b. Click ‘Approve’ button directly to approve the Self-Billed Invoice, once you have ensured all the information is correct.
13. Once the invoice is approved, it will be automatically submitted for e-invoice validation.
By : Teh 240822