This guide will assist you in understanding what is leave credit and it's logical flow to help you better understand it's concept.
Leave credit is adding / crediting a number of days for a selected leave type to the employee with a predetermined expiry date. In simple terms, leave credits is just leave with expiry date, meaning it will expire within a given period of time.
To further understand leave credit, you may head to Human Resource > Leave Credit.
1. Effective date for leave credit.
- Leave credit effective date is based on the Created Day of the leave. This means that if your leave was credited today and you tried to applied for last week's leave. The system will utilize your entitlement rather than your leave credit due to the reason that the date of your leave application is before the date of crediting.
2. Expiry Date
- Expiry Date essentially displays a date that shows when the leave will be expiring. This can be seen in Human Resource > Leave Credit.
- In Human Resource > Leave Balance, you should be able to see a column called Expiring Credits. This one will only appear if you have any leave credit that is expiring within the next 30 days.
3. Priority of Leave Deduction
- When an employee has both entitlement and credited leave available, the system will prioritize deducting from the credit leave first. However, as previously mentioned, if the date of the leave application is before the crediting date of leave credit, then system will deduct the entitlement first.
4. Leave Deduction when Leave Balance is insufficient
- If the employee has a balance of 0.5 days for credit leave and employee applies for 1 whole day leave, then system will deduct the employee's entitlement first.
(Before applying for leave, the balance was 20.0 days)
(Applied for 2 days of Annual Leave and it does not show 'Is Credit')
5. Leave Deduction Logic - Insufficient Credit Leave Balance
Scenario : -
When an employee applies for leave and he/she has both entitlement and credit leave balance but the credit leave balance is less than the number of days applied. The system will skip deducting credit leave and will deduct the full amount from Annual Leave Balance instead
Example 1
Credit Leave 0.5 day
Entitlement : 20 days
Leave Applied : 2 days
System Behavior / Explanation:
The system will not deduct 0.5 day from credit leave but instead deduct 2 full days from Entitlement instead.
Example 2
Credit Leave 2 days
Entitlement : 20 days
Leave Applied : 1.5 days
System Behavior / Explanation:
Since Credit Leave has sufficient balance, system will deduct 1.5 days of credit leave.
In Summary ;
If Credit Leave has more than or equal to applied days, then system will use Credit Leave.
If Credit Leave has less than or equal to applied days, system will use Entitlement with no partial splits
END OF GUIDE